How to Email Receipts to Pleo
Send receipts from the work email linked to Pleo and automate recurring inbox routing to Pleo.
By ilios Galil · Founder, Expensent
Published March 6, 2026 · Updated August 3, 2026
Skip manual forwarding when you can. Expensent connects to Gmail, Outlook, or Google Workspace via OAuth, finds current and historical invoice emails, routes them to your Pleo address, and automates recurring sender and subject patterns.
TL;DR
Yes. Pleo documents forward@fetch.pleo.io for receipts forwarded from the work email linked to your Pleo account. Pleo can match forwarded receipts to expenses or place them in Receipt Inbox when a match is not clear. You can also use Pleo Fetch to scan a connected work email account.
Pleo Fetch scans your work email and automatically adds receipts to Pleo when it can match them to an expense. Pleo documents forward@fetch.pleo.io as the fallback when Fetch is not working or a receipt needs to be forwarded from the work email linked to your Pleo account.
Pleo says IT departments may block Fetch and that admins can restrict Fetch from Microsoft Outlook or Google Workspace rather than inside Pleo. If Fetch cannot connect, use Pleo's documented fallback: forward receipts from the work email linked to your Pleo account to forward@fetch.pleo.io.
In This Guide
Pleo Receipt Email Address
Pleo documents an email address for forwarding receipts from the work email linked to your Pleo account:
forward@fetch.pleo.ioForward from the work email linked to your Pleo account
When you forward a receipt to this address, Pleo can match it to an expense or add it to Receipt Inbox when the match is not clear. Pleo's current help article says forwarded receipts should come from the work email linked to your Pleo account.
Important: Use the work email linked to your Pleo account when forwarding receipts. If you are unsure which address Pleo recognizes, check your Pleo profile or ask your company admin before relying on forwarding.
Prerequisites: Before You Email Receipts
Before forwarding your first receipt to Pleo, make sure these requirements are met.
Active Pleo Account
You need an active Pleo account with at least one company card (physical or virtual). Your company admin must have invited you to the Pleo workspace and assigned you a card. Without an active account, forwarded receipts have no account to match to.
Work Email Linked to Pleo
Forward receipts from the work email address linked to your Pleo account. Pleo also says Fetch is currently limited to one work email address, so confirm the right address before setting up automation.
Provider Admin Controls May Apply
Pleo says admins can restrict Fetch from Microsoft Outlook or Google Workspace accounts, and that IT departments may block Fetch. If setup is unavailable, ask your email administrator whether your organization blocks the required connection.
Understand the Attachment Requirement
When manually forwarding to forward@fetch.pleo.io, include the original receipt email and any receipt attachment. Pleo's Fetch privacy article says Fetch can retrieve attachments or convert an email body into a PDF depending on how the receipt was sent, but the official sources checked for this guide do not publish a complete manual-forwarding file-format matrix.
Step-by-Step: How to Email a Receipt to Pleo
Once you know which work email is linked to Pleo, here's how to forward a receipt:
Verify your email in Pleo
Confirm the email address you'll be forwarding from is the work email linked to your Pleo account. If you have multiple work inboxes, choose the one Pleo recognizes.
Forward the receipt email
Forward the receipt email to forward@fetch.pleo.io. Include the original receipt content and any receipt attachment in the forward.
Pleo matches the receipt
Pleo can match the receipt to a corresponding card expense when details such as exact amount, currency, purchase date, and receipt or invoice wording line up.
Verify in the Pleo app
Open the Pleo web app or mobile app to confirm the receipt has been matched to the correct transaction. If Pleo is not sure about a match, check your private Receipt Inbox and attach the receipt manually.
Receipt Files and Email Bodies
Pleo's current public Fetch docs explain how Fetch handles attachments and email bodies, but the official sources checked for this guide do not publish a complete file-format matrix for manual forwarding to forward@fetch.pleo.io.
Confirmed in Pleo Fetch Docs
- •Fetch can retrieve an attachment from an email when the receipt is sent as an attachment.
- •Fetch can convert the body of an email into a PDF depending on how the receipt is sent.
- •Pleo's iPhone share flow can send an opened receipt file or picture to Pleo.
Do Not Assume
- •Do not assume manual forwarding handles body-only receipts exactly the same way Fetch does.
- •Treat exact attachment support as workflow-specific unless Pleo publishes a list for the exact receipt path you use.
- •Links, password-protected files, corrupted files, and unusual attachments may need manual review in Pleo.
Tip: For best results, forward the original receipt email rather than composing a new one. This preserves the original attachment and context that can help Pleo match the receipt to the correct transaction.
Automate Recurring Receipt Emails
Expensent finds current and historical receipt emails, sends documents to Pleo from the connected mailbox, and handles recurring sender-and-subject patterns with rules you create.
Connect your email
Connect the inbox where receipts arrive. Expensent supports Gmail, Outlook, iCloud, Yahoo, Fastmail, and IMAP inboxes.
Set your Pleo address
Enter forward@fetch.pleo.io as your forwarding destination.
Create rules for trusted receipts
When a new invoice arrives that you've set to auto-forward, it goes straight to Pleo automatically.
What Expensent Adds Alongside Pleo Fetch
- Works beyond one Fetch connection — Gmail, Outlook, iCloud, Yahoo, Fastmail, and IMAP inboxes can be reviewed in Expensent
- Current and historical search : Find receipt and invoice emails already in the inbox, not just messages that arrive after setup.
- Multi-inbox routing : Route documents from supported connected inboxes to the Pleo destination tied to the correct user.
- Visible exceptions : Keep unusual or incomplete messages visible without slowing down routine receipt patterns.
- Rules from real emails — Create a recurring forwarding rule from a reviewed receipt pattern
- Paper receipt capture — Built-in phone camera scanner for paper receipts, so scanned receipts can enter the same forwarding workflow
- AI price extraction — Extracts amount, currency, and recipient when those details are available from supported attachments or body proof
- Fine-grained control — CC your team on forwarded receipts, add vendor notes, filter by attachment type, skip $0 invoices, or create rejection rules from reviewed sender and subject patterns
Want to see how the integration works in detail? See the Pleo Integration Page →
Frequently asked questions
Can you email receipts to Pleo?
Yes. Pleo documents forward@fetch.pleo.io for receipts forwarded from the work email linked to your Pleo account. Pleo can match forwarded receipts to expenses or place them in Receipt Inbox when a match is not clear. You can also use Pleo Fetch to scan a connected work email account.
What is the Pleo Fetch feature?
Pleo Fetch scans your work email and automatically adds receipts to Pleo when it can match them to an expense. Pleo documents forward@fetch.pleo.io as the fallback when Fetch is not working or a receipt needs to be forwarded from the work email linked to your Pleo account.
What if Pleo Fetch is blocked or cannot connect?
Pleo says IT departments may block Fetch and that admins can restrict Fetch from Microsoft Outlook or Google Workspace rather than inside Pleo. If Fetch cannot connect, use Pleo's documented fallback: forward receipts from the work email linked to your Pleo account to forward@fetch.pleo.io.
Can Microsoft or Google Workspace admins restrict Pleo Fetch?
Yes. Pleo says restrictions can be applied from a company's Microsoft Outlook or Google Workspace accounts, and provider-side controls vary by tenant. Treat admin approval as scenario-specific: ask IT whether third-party app or OAuth access is blocked for your user or group.
Does Pleo publish accepted file formats for manual forwarding?
The current official Fetch docs checked for this guide describe retrieving attachments and converting some email bodies to PDF for Fetch, but they do not publish a complete manual-forwarding file-format matrix. Forward the original receipt email or a clear receipt attachment, and check Pleo if a file does not process.
Why is my forwarded receipt not matching a transaction in Pleo?
Pleo says several things need to be true before Fetch attaches a receipt: exact amount and currency, purchase date, and receipt or invoice wording. If the match is uncertain, Pleo can place the receipt in your private Receipt Inbox so you can attach it manually.
Does Pleo store my emails?
For Fetch, Pleo says it does not store emails themselves; it stores the matching receipt attached to an expense. Pleo also says receipts in your private Receipt Inbox are automatically deleted after 30 days unless you attach or delete them earlier.
What if my receipt is in the email body, not an attachment?
Pleo says Fetch can retrieve an attachment or convert the body of an email into a PDF depending on how the receipt was sent. The current official docs checked for this guide do not separately confirm that manual forwarding handles body-only receipts the same way, so use Fetch or attach a clear saved receipt file when body-only forwarding fails.
Can I automate sending receipts to Pleo?
Yes. Expensent finds current and historical receipt emails, sends documents to forward@fetch.pleo.io from your connected mailbox, and automates recurring sender-and-subject patterns with rules you create.
How long does it take for a forwarded receipt to appear in Pleo?
Pleo did not publish a reliable fixed processing time in the official sources checked for this guide. If a forwarded receipt does not appear, check the destination address, make sure you sent it from the work email linked to your Pleo account, and review Receipt Inbox or Pleo support guidance.
Send recurring receipt emails to Pleo
Find current and historical receipt emails, then route recurring patterns to Pleo from the connected work mailbox.
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