How to Email Receipts to Hubdoc

Find your Hubdoc organization email, send supported documents, and automate recurring receipt and invoice emails.

By ilios Galil · Founder, Expensent

Published March 6, 2026 · Updated August 3, 2026

Skip manual forwarding when you can. Expensent connects to Gmail, Outlook, or Google Workspace via OAuth, finds current and historical invoice emails, routes them to your Hubdoc address, and automates recurring sender and subject patterns.

Hubdoc integration details·Skip to automation setup

TL;DR

Yes. Hubdoc supports forwarding invoices from your inbox and using email to get documents into Hubdoc. Use the exact organization email address shown in your Hubdoc account, then review the extracted data before publishing.

Copy it from your Hubdoc account. Do not guess the email domain or reuse an address from another organization because Hubdoc address formats and UI paths can change.

Yes. Hubdoc's public pages describe extracting supplier names, amounts, invoice numbers, and due dates from bills and receipts so users can create transactions in Xero or QuickBooks Online with the source document attached. Review and correct extracted data before publishing.

In This Guide

  1. Your Hubdoc Receipt Email Address
  2. Step-by-Step: How to Email a Receipt to Hubdoc
  3. File Formats & Requirements
  4. Automate Recurring Receipt Emails
  5. Frequently Asked Questions

Your Hubdoc Receipt Email Address

Hubdoc organizations use an organization-specific email address for document submission. Copy the exact address shown in your Hubdoc account instead of guessing a domain or format:

Copy the exact Hubdoc address shown in your account

Address formats and UI labels can change, and each organization has its own destination.

Documents sent to this address enter your Hubdoc account for extraction and review. Confirm sender permissions and delivery behavior in your own Hubdoc account before relying on vendor direct-send or mailbox forwarding rules.

How to Find Your Hubdoc Email Address

  1. Log into Hubdoc at app.hubdoc.com
  2. Open the area in Hubdoc where your organization's document submission email is shown
  3. Copy the exact address for that organization

If your account UI differs, use the current Hubdoc Help Center or ask your accountant or organization administrator to share the correct address.

Important: Verify your receipt email address in your Hubdoc dashboard before forwarding. Using the wrong address means your documents won't arrive. There is no generic Hubdoc email address that works for every organization.

Step-by-Step: How to Email a Receipt to Hubdoc

Once you have your Hubdoc email address, here's how to submit a receipt:

1

Find your Hubdoc email address

Open Hubdoc and copy the exact organization email address shown for document submission. Save it as a contact in your email client for easy access.

2

Forward or compose with the receipt

Option A: Forward the original email. Forward the receipt email directly to your Hubdoc address. Confirm current attachment and email-body behavior in Hubdoc before relying on a specific format.

Option B: Compose a new email. Create a new email to your Hubdoc address and attach a supported receipt file. Use the current Hubdoc UI to confirm how the document is named and categorized after arrival.

3

Add context after arrival

Add notes, project context, or categorization details inside Hubdoc after the document arrives unless your current Hubdoc account or Help Center confirms an email-body note shortcut.

4

Review and publish

Open Hubdoc and review the document once Hubdoc has processed it:

  • •Review extracted supplier, amount, invoice, and due-date details where available
  • •Correct any extraction errors and assign a category
  • •Publish to Xero, QuickBooks Online, or another currently configured destination where available

File Formats & Requirements

Hubdoc file support can vary by submission path and current limits. Confirm the accepted formats and size limits in Hubdoc before building automation around a file type.

Usually safe to confirm

  • •Receipt or invoice files accepted by your Hubdoc UI
  • •Image files captured through Hubdoc mobile upload
  • •Scanned or uploaded documents that meet current limits
  • •Forwarded emails when Hubdoc confirms body processing

Do not assume email, upload, and mobile capture share identical rules.

Often rejected or delayed

  • •Unsupported file types for your current Hubdoc path
  • •Files that exceed current Hubdoc size limits
  • •Password-protected or encrypted documents
  • •Corrupted or unreadable files

Check Hubdoc's document issue state before resending the same receipt.

Processing time: Hubdoc processing and extraction time can vary by document, account, and workflow. Wait for Hubdoc's status to finish before troubleshooting the accounting destination.

Automate Recurring Receipt Emails

Expensent finds current and historical receipt and invoice emails, sends documents to your Hubdoc organization address, and handles recurring sender-and-subject patterns with rules you create.

1

Connect your email

Link your work email using secure OAuth — we never see your password. Gmail, Outlook, and IMAP supported.

2

Set your Hubdoc address

Enter the exact Hubdoc address shown in your account as your forwarding destination.

3

Route recurring receipts with rules.

When a new invoice arrives that you've set to auto-forward, Expensent can route it to Hubdoc when the rule fires.

What Expensent Adds Before Hubdoc Capture

  • Current and historical search : Find receipt and invoice emails already in the inbox, not just messages that arrive after setup.
  • Recurring Hubdoc routing — Forward selected emails or approved recurring patterns to the configured organization address
  • Visible exceptions : Keep portal notices and mixed-document emails visible without slowing down routine receipt patterns.
  • Controlled capture — Review what belongs in Hubdoc before broad automation
  • Guided setup — Connect your inbox and choose the Hubdoc destination
  • Paper receipt capture — Use the built-in phone camera scanner to photograph paper receipts and forward them to Hubdoc
  • AI price extraction — Helps surface invoice details before forwarding supported documents
  • Fine-grained control : CC your team, add vendor notes, filter by attachment type, skip $0 invoices, or reject specific sender-and-subject patterns.

Want to see how the integration works in detail? See the Hubdoc Integration Page →

Using Xero directly? Read the Xero receipt forwarding guide →

Frequently asked questions

Can you email receipts to Hubdoc?

Yes. Hubdoc supports forwarding invoices from your inbox and using email to get documents into Hubdoc. Use the exact organization email address shown in your Hubdoc account, then review the extracted data before publishing.

Where do I find my Hubdoc email address?

Copy it from your Hubdoc account. Do not guess the email domain or reuse an address from another organization because Hubdoc address formats and UI paths can change.

Does Hubdoc extract data from emailed receipts?

Yes. Hubdoc's public pages describe extracting supplier names, amounts, invoice numbers, and due dates from bills and receipts so users can create transactions in Xero or QuickBooks Online with the source document attached. Review and correct extracted data before publishing.

What file formats does Hubdoc accept by email?

Confirm the current accepted formats, size limits, and email-body behavior in Hubdoc before building a workflow around them. File support can differ between email, web upload, mobile capture, and publishing paths.

Can I add notes to documents emailed to Hubdoc?

Add or review notes inside Hubdoc unless your current Hubdoc Help Center or account UI confirms an email-body note shortcut for your workflow.

Why are my emailed receipts not showing up in Hubdoc?

Check these common causes: (1) You're sending to the wrong organization email address. (2) Your organization may restrict which senders can submit documents. (3) The file type, size, encryption, or password protection may not be accepted. (4) The document may still be processing or waiting for review. (5) A duplicate or document issue may need attention inside Hubdoc.

Can I give my Hubdoc email to vendors for direct invoicing?

If your Hubdoc workflow and vendor billing settings allow it, you can give vendors the exact Hubdoc address shown in your account. This can help recurring invoices reach Hubdoc directly, but you should still review the resulting documents.

Does Hubdoc work with Xero?

Yes. Xero's current US pages describe Hubdoc as document capture for Xero and list Smart Document Capture as included in current US plans. Plan names and availability vary by country, so verify the current Xero plan page for your region.

Does Hubdoc work with QuickBooks?

Yes. Hubdoc's public pages describe creating transactions in QuickBooks Online with source documents attached. Exact setup steps and available fields can differ from Xero workflows, so verify the current Hubdoc connection settings before relying on a specific publishing path.

Can I automate sending receipts to Hubdoc?

Yes. Expensent finds current and historical receipt and invoice emails, sends documents to your Hubdoc organization address, and automates recurring sender-and-subject patterns with rules you create.

Is Hubdoc free?

Xero's current US plan pages list Smart Document Capture as included in Early, Growing, and Established plans. Hubdoc also has a public standalone pricing page showing a 30-day free trial and $12 USD per month thereafter. Verify current regional pricing before making a purchasing decision.

Send recurring receipt emails to Hubdoc

Find current and historical receipt emails, then route recurring patterns to your Hubdoc organization address.

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