← Back to Integrations
H

Automatic Hubdoc Receipt Forwarding

Forward receipts to your Hubdoc email automatically

By ilios Galil · Founder, Expensent

Published December 1, 2024 · Updated August 5, 2026

Last verified : August 5, 2026

Stop manually forwarding receipts to Hubdoc. Expensent identifies invoice emails in your inbox and can forward the ones you choose, or rule-routed recurring patterns, to your Hubdoc organization email address. Hubdoc then handles extraction, review, and publishing to a connected accounting destination such as Xero or QuickBooks Online when configured.

This page focuses on the Hubdoc receipt handoff: which destination to use, what Hubdoc does after the Hubdoc forwarding address receives the email, and where Expensent adds review before forwarding.

The Manual Forwarding Problem

Hubdoc extracts data from receipts and publishes after documents arrive, but email receipts still have to reach Hubdoc first:

  • •Each email receipt must be forwarded to your Hubdoc email manually
  • •Missing receipts mean incomplete records in Xero or QuickBooks
  • •Bookkeepers waste time chasing clients for documentation
  • •Receipts pile up in your inbox instead of reaching Hubdoc

Automatic Hubdoc Email Forwarding with Expensent

Expensent surfaces invoice emails in your inbox and shows what needs to happen next — ready to forward, needs a download, or needs review. Forward selected invoices to your Hubdoc email with one click, or set up auto-forwarding for recurring email and subject patterns you trust.

  • Hubdoc routing: Review receipts by next action before forwarding them to Hubdoc
  • Xero & QuickBooks: Hubdoc supports publishing workflows for Xero and QuickBooks Online when connected
  • Xero plan availability: Xero’s current US plans list Smart Document Capture as included; verify your country’s Xero plan page before buying
  • Hubdoc review: Forward selected receipts now, or create a rule from the reviewed email pattern for future arrivals
  • Paper receipt capture: Use Hubdoc’s own upload or mobile capture workflows for paper receipts; use Expensent for email-first routing
  • Hubdoc controls: Use CCs, notes, attachment filters, zero-dollar skips, and sender blocks before forwarding

How Hubdoc Receipt Email Forwarding Works

Hubdoc provides organization-specific email intake for receipt forwarding. Copy the exact address shown in your Hubdoc account before entering it into Expensent. When receipts are sent to Hubdoc:

  • •Hubdoc extracts key data (vendor, amount, date) from the receipt
  • •Extracted data can be reviewed before publishing
  • •Connected destinations can include Xero or QuickBooks Online depending on setup
  • •Vendors can also send invoices directly if your Hubdoc workflow allows it

Pro tip: For recurring vendors that support alternate billing contacts, use the exact Hubdoc address shown in your account. Expensent catches invoice emails that still arrive in your personal inbox.

How to Set Up Automatic Hubdoc Receipt Forwarding

1

Connect the inbox that receives Hubdoc receipts

Link your work email inbox using secure OAuth authentication. We never see your password.

2

Enter your unique Hubdoc email as your destination

Find your Hubdoc email in Settings → Organization and enter it in Expensent.

3

Review and route Hubdoc receipts

Expensent finds your invoices and shows what needs to happen next. Forward to Hubdoc with one click, or set up auto-forwarding — next time the invoice arrives, it goes straight there.

For a complete guide including troubleshooting and all submission methods, see our Complete Guide to Emailing Receipts to Hubdoc.

Less Manual Forwarding

Route reviewed invoices to Hubdoc faster

Extract After Arrival

Hubdoc reads documents once received

Controlled Capture

Forward the receipts that belong in Hubdoc

Hubdoc Receipt Forwarding FAQ

How do I automatically forward receipts to Hubdoc?
Connect your email to Expensent and enter your unique Hubdoc email address as your forwarding destination. Expensent finds invoice emails and shows what needs to happen next. Forward with one click, or set up auto-forwarding — next time that invoice comes in, it’s handled automatically.
Where do I find my Hubdoc email address?
Copy the exact organization email address shown in your Hubdoc account. Hubdoc email formats and UI paths can change, so do not guess the domain or reuse an address from another organization.
Can I add notes when forwarding to Hubdoc?
Yes. Hubdoc documents adding #note [note text] #note to the email body. It also documents #split in the subject when you want each page of a multi-page PDF uploaded as a separate document.
What accounting software does Hubdoc publish to?
Hubdoc’s public pages describe document capture and publishing workflows for Xero and QuickBooks Online. Other destinations can depend on the connected app setup, region, and current Hubdoc availability.
Can vendors send invoices directly to my Hubdoc email?
If your Hubdoc workflow and vendor billing settings allow it, you can give vendors the exact Hubdoc address shown in your account. Expensent complements this by catching receipts that still come to your personal inbox.
Is my email data secure?
Expensent connects to supported mailboxes with OAuth authentication, so we do not receive your email password. Review the current Expensent security and privacy docs for exact data-handling details.

Related Integrations

Xero logoXero

Route selected receipt emails through the Xero destination that fits your workflow.

Dext logoDext

Route reviewed documents to the Dext Extract by email address shown in your account.

QuickBooks logoQuickBooks

Send receipts to the forwarding address shown in your QuickBooks company.

Ready to automate your Hubdoc receipts?

Connect your inbox, review identified invoices, and route the right messages to Hubdoc.

Get Started

How Inbox-to-Accounting Email Workflows Work

Expensent connects to your email inbox and uses AI to surface likely invoice and receipt emails. Each document is grouped by what needs to happen next: ready to forward with a PDF attachment, needs a download from the vendor portal, needs your review, or not an invoice. You review the queue and decide what happens next.

Direct Forwarding Where Compatible

For destinations that accept the Expensent-generated message, forward a selected document with one click or create a rule from a reviewed sender and subject pattern. When a tool requires a stricter subject or body format, use the review and handoff path stated on its integration page.

Works With Many Accounting Platforms

Use direct delivery with compatible destinations such as QuickBooks Online, Xero, Expensify, FreshBooks, Ramp, Brex, BILL, Dext, SAP Concur, Wave, Zoho Expense, Hubdoc, Shoeboxed, and others. For a stricter workflow such as Tallie's clean email format, prepare the evidence and complete the documented handoff. Each platform controls how receipts are received, processed, extracted, or matched.

Privacy and Security

Expensent uses OAuth authentication to connect to your inbox - your password is never shared. AI prefilters on email metadata only, so personal emails are filtered out without their content ever being read. You control which documents advance and where supported delivery goes.