Automatic Hubdoc Receipt Forwarding

Forward receipts to your Hubdoc email automatically

By ilios Galil · Founder, Expensent

Published December 1, 2024 · Updated March 28, 2026

Stop manually forwarding receipts to Hubdoc. Expensent automatically detects invoice emails in your inbox and forwards them to your unique Hubdoc email address for data extraction and publishing to Xero, QuickBooks Online, or Bill.com. Set it up once in 5 minutes, and never forward a receipt manually again.

The Manual Forwarding Problem

Hubdoc extracts data from receipts and publishes to your accounting software, but still requires you to forward each receipt:

•Each email receipt must be forwarded to your Hubdoc email manually
•Missing receipts mean incomplete records in Xero or QuickBooks
•Bookkeepers waste time chasing clients for documentation
•Receipts pile up in your inbox instead of reaching Hubdoc

Automatic Hubdoc Email Forwarding with Expensent

Expensent finds every invoice in your inbox and categorizes it — ready to forward, needs a download, or needs review. Forward to your Hubdoc email with one click, or set up auto-forwarding so the next time this invoice comes in, it goes straight to Hubdoc.

Smart categorization: Invoices are sorted automatically—auto-forward, review first, or download from vendor portal
Xero & QuickBooks: Extracted data publishes directly to your accounting software
Free with Xero: Hubdoc is included free with all Xero subscriptions
You're in control: One click to forward any invoice. One click to set up auto-forwarding — next time that invoice arrives, it’s handled automatically.
Paper receipt capture: Use the built-in mobile camera scanner to photograph paper receipts and forward them to Hubdoc alongside your email invoices
Fine-grained control: CC your team on forwarded invoices, add vendor notes, filter by attachment type, skip $0 invoices, or block specific senders — tailor every rule to your workflow

How Hubdoc Receipt Email Forwarding Works

Hubdoc (owned by Xero) provides each organization with a unique email address for receipt forwarding. Find yours in Settings → Organization or via the Upload Documents button. When receipts are sent to this address:

•Hubdoc extracts key data (vendor, amount, date) from the receipt
•Extracted data is published to Xero, QuickBooks Online, or Bill.com
•Add notes with #note your message #note in the email
•Vendors can also send invoices directly to your Hubdoc email

Pro tip: Give your Hubdoc email to vendors so they can send invoices directly. Expensent catches everything else that arrives in your personal inbox.

How to Set Up Automatic Hubdoc Receipt Forwarding

Connect your email to Expensent

Link your work email inbox using secure OAuth authentication. We never see your password.

Enter your unique Hubdoc email as your destination

Find your Hubdoc email in Settings → Organization and enter it in Expensent.

You're in control

Expensent finds and categorizes your invoices. Forward to Hubdoc with one click, or set up auto-forwarding — next time the invoice arrives, it goes straight there.

For a complete guide including troubleshooting and all submission methods, see our Complete Guide to Emailing Receipts to Hubdoc.

Zero Manual Effort

No more forwarding emails to Hubdoc

Auto-Extract Data

Hubdoc extracts vendor, amount, date

Complete Capture

Every receipt forwarded

Hubdoc Receipt Forwarding FAQ

How do I automatically forward receipts to Hubdoc?

Connect your email to Expensent and enter your unique Hubdoc email address as your forwarding destination. Expensent finds invoice emails and categorizes them. Forward with one click, or set up auto-forwarding — next time that invoice comes in, it’s handled automatically.

Where do I find my Hubdoc email address?

Each Hubdoc organization has a unique email address. Find it in Settings > Organization, or click the Upload Documents button in Hubdoc. This unique address is what you enter as your Expensent forwarding destination.

Can I add notes when forwarding to Hubdoc?

Yes! Include #note your message #note in the forwarded email to add notes to the document in Hubdoc. This works with any email forwarded to your Hubdoc address.

What accounting software does Hubdoc publish to?

Hubdoc extracts data from receipts and publishes it to Xero, QuickBooks Online, or Bill.com. It is included free with all Xero subscriptions.

Can vendors send invoices directly to my Hubdoc email?

Yes! You can give your Hubdoc email address to vendors and they can add it to their accounts receivable contacts to send invoices directly. Expensent complements this by catching receipts that come to your personal inbox.

Is my email data secure?

Absolutely. We use OAuth 2.0 authentication (we never see your password), bank-level encryption. AI prefilters on email metadata only—personal emails are filtered out without their content ever being read.

Related Integrations

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Dext

Forward receipts to your @dext.cc address for automatic data extraction.

QuickBooks

Send receipts to your custom @qbodocs.com address for automatic categorization.

Ready to automate your Hubdoc receipts?

Set up takes just 5 minutes. Start forwarding to your Hubdoc email automatically today.

Get Started

How Automatic Invoice Forwarding Works

Expensent connects to your email inbox and uses AI to detect every invoice and receipt you receive. Each invoice is categorized by status: ready to forward with a PDF attachment, needs a download from the vendor portal, needs your review, or not an invoice. You see all your invoices in one place and decide what happens next.

One-Click Forwarding and Auto-Forwarding Rules

Forward any invoice to your accounting software with one click. Or create an auto-forwarding rule so the next time that invoice arrives, it goes straight to your destination automatically. Rules are created from existing emails with one click — no manual configuration of sender patterns or subject filters required.

Works With Every Major Accounting Platform

Forward receipts to QuickBooks Online, Xero, Expensify, FreshBooks, Ramp, Brex, BILL, Dext, SAP Concur, Wave, Zoho Expense, Hubdoc, Emburse, Pleo, Rydoo, Divvy, Revolut Business, or any custom email address. Each platform has its own forwarding email where receipts are processed, extracted, and matched to transactions.

Privacy and Security

Expensent uses OAuth authentication to connect to your inbox — your password is never shared. AI prefilters on email metadata only, so personal emails are filtered out without their content ever being read. You control which invoices are forwarded and where they go.

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