How do I automatically forward receipts to QuickBooks?

Connect your email to Expensent and enter your @qbodocs.com address as your forwarding destination. Expensent finds invoice emails and categorizes them. Forward with one click, or set up auto-forwarding — next time that invoice comes in, it’s handled automatically.

Will QuickBooks scan the forwarded receipts?

Yes! When Expensent forwards receipts to your @qbodocs.com address, QuickBooks automatically extracts key details like vendor name, date, and amount using OCR technology. The receipts are then categorized and attached to matching transactions.

Can I forward past receipts to QuickBooks?

Absolutely! Expensent includes a "catch-up" feature that finds past invoice emails in your inbox and forwards them to QuickBooks. This helps you get your books up to date, even for receipts you missed months ago.

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QuickBooks + Expensent

Automatic receipt forwarding to QuickBooks Online

QuickBooks Online is the world's most popular accounting software for small businesses. With their receipt forwarding feature, you can email receipts and bills to a custom address like [yourname]@qbodocs.com—and QuickBooks automatically extracts and categorizes the data. But remembering to forward every receipt? That's where most people fall behind.

The Problem

QuickBooks' email forwarding is great when you remember to use it. But in reality:

•You receive dozens of invoice emails each month
•Each one needs to be manually forwarded to your @qbodocs.com address
•Receipts pile up in your inbox while you're busy running your business
•At tax time, you're scrambling to find missing expenses

The Solution: Expensent

Expensent finds every invoice in your inbox and categorizes it — ready to forward, needs a download, or needs review. Forward to your QuickBooks address with one click, or set up auto-forwarding so the next time this invoice comes in, it goes straight to QuickBooks.

Smart detection: AI-powered detection recognizes invoice emails from any vendor—not limited to a fixed list
Smart categorization: Invoices are sorted automatically—auto-forward, review first, or download from vendor portal
Catch-up mode: Finds past invoices in your inbox and sends them to QuickBooks too
You're in control: One click to forward any invoice. One click to set up auto-forwarding — next time that invoice arrives, it’s handled automatically.
Paper receipts too: Use the built-in camera scanner on your phone to capture paper receipts and forward them to QuickBooks alongside your email invoices
Full control: CC your team on forwarded emails, attach notes to rules, filter by attachment type, or skip $0 invoices — customize exactly how your invoices flow to QuickBooks

About QuickBooks Receipt Forwarding

As of October 2020, QuickBooks Online uses customizable email addresses in the format [yourname]@qbodocs.com. When you forward receipts to this address:

•QuickBooks extracts key details from the receipt
•Transactions are automatically categorized
•Receipts are attached to the matching transaction

To find your address: In QuickBooks Online, go to Bookkeeping (or Transactions) → Receipts → Forward from email. You can customize your email prefix there.

How to Set It Up

Connect your email to Expensent

Link your email inbox where you receive invoices. Secure OAuth means we never see your password.

Enter your @qbodocs.com address

Copy your QuickBooks forwarding email from QuickBooks and paste it into Expensent.

You're in control

Expensent finds and categorizes your invoices. Forward to QuickBooks with one click, or set up auto-forwarding — next time the invoice arrives, it goes straight there.

For a complete guide including troubleshooting and all submission methods, see our Complete Guide to Emailing Receipts to QuickBooks.

Save Hours

No more manual forwarding each month

Real-Time

Receipts appear in QuickBooks automatically

Complete Records

Never miss an expense at tax time

QuickBooks Receipt Forwarding FAQ

Related Integrations

Xero

Forward invoices to your Xero Files inbox for seamless reconciliation.

FreshBooks

Email receipts to your unique FreshBooks address for automatic expense tracking.

Wave

Email receipts to your Wave forwarding address for automatic transaction creation.

Ready to automate your QuickBooks receipts?

Set up takes just 5 minutes. Start forwarding automatically today.

Get Started

The Problem

QuickBooks' email forwarding is great when you remember to use it. But in reality:

•You receive dozens of invoice emails each month

•Each one needs to be manually forwarded to your @qbodocs.com address

•Receipts pile up in your inbox while you're busy running your business

•At tax time, you're scrambling to find missing expenses

The Solution: Expensent

Smart detection: AI-powered detection recognizes invoice emails from any vendor—not limited to a fixed list

Smart categorization: Invoices are sorted automatically—auto-forward, review first, or download from vendor portal

Catch-up mode: Finds past invoices in your inbox and sends them to QuickBooks too

You're in control: One click to forward any invoice. One click to set up auto-forwarding — next time that invoice arrives, it’s handled automatically.

Paper receipts too: Use the built-in camera scanner on your phone to capture paper receipts and forward them to QuickBooks alongside your email invoices

Full control: CC your team on forwarded emails, attach notes to rules, filter by attachment type, or skip $0 invoices — customize exactly how your invoices flow to QuickBooks