How to Email Receipts and Supplier Invoices to Qonto

Open the Qonto web app and go to Settings, then Document forwarding. Copy the live address instead of reconstructing it. The receipts- address is for proof that should attach to an existing or future outgoing payment. The pay- address is for a supplier invoice that still needs a payment action.

Qonto currently describes this forwarding feature as available on all plans and for outgoing payments. Older product posts and regional help pages can describe earlier plan boundaries, so use the current in-product availability and current help article when making setup decisions.

For a receipt, Qonto analyzes fields such as amount, date, and vendor, then looks for an outgoing transaction. A clear relationship attaches automatically. An uncertain relationship goes to Document review with possible transactions for a user to confirm or replace.

For a supplier invoice, Qonto extracts available payment details such as amount, supplier, and due date. The item appears in Supplier invoices, where the user can pay it, schedule payment, or request approval. An invoice sent before the payment exists can still be matched after the outgoing transaction completes.

Qonto can also convert receipt evidence found in the email body into a PDF. Review that generated record against the source before relying on it for VAT or bookkeeping.

Forwarding works with documents in any mailbox that can send to the company-specific address. Qonto also offers Gmail integrations for automatic supplier invoice import and for automatic invoice and receipt import. The current Gmail help page says those connections are available to Owners, Admins, and Accountants through the web application.

Manual upload remains useful when a paper receipt has been scanned or when a local file is already separated from its source email. Choose one primary capture path for a recurring vendor and keep an exception path for evidence that Qonto does not classify or match automatically.

Connect the mailbox where digital receipts and supplier invoices arrive. Expensent can find current and historical document emails, show the source and available files, and send approved evidence to the correct company-specific Qonto destination.

Expensent creates a new message with an Expensent subject and summary body. Selected attachments are included, and body-only evidence appears below the summary. Qonto controls extraction and matching, so test one representative receipt and one representative supplier invoice before approving any recurring rule.

For a receipt, verify the outgoing transaction, counterparty, date, amount, VAT, labels, and attached document. Resolve any item in Document review rather than assuming it will match later without a pending transaction.

For a supplier invoice, verify the supplier, IBAN, amount, due date, duplicate state, payment schedule, and approval. Expensent owns source discovery and approved delivery. Qonto owns extraction, matching, payment, access control, and bookkeeping readiness.

A recurring software receipt already paid from Qonto belongs on the receipts- route. A monthly supplier invoice that must be approved and paid belongs on the pay- route. A paper restaurant receipt belongs in the mobile or manual upload path after capture.

Keep these cases separate in rule names and review notes. The same vendor can send both a paid receipt and an unpaid invoice, so sender alone is not enough to decide the destination.