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Route Receipt and Invoice Emails to AutoEntry

A reviewed handoff to Purchases, Sales, Supplier Statements, or Expense Reports

By ilios Galil · Founder, Expensent

Updated August 10, 2026

Last verified : August 10, 2026

AutoEntry gives each company separate mailbox addresses for Purchases, Supplier Statements, Sales, and Expense Reports. Expensent can find and route selected inbox documents to the correct live address. AutoEntry then extracts the file, places it in the company workflow, and handles review and accounting publication.

This is an email-routing workflow, not a native AutoEntry API integration. Folder choice, file rules, credits, duplicate detection, extraction, and publication remain under AutoEntry control.

The Inbox-to-AutoEntry Gap

AutoEntry provides the destination, but the source inbox still needs a controlled intake decision:

  • •Purchase invoices, receipts, sales documents, and supplier statements need different mailbox addresses
  • •Portal links, unsupported files, and protected documents cannot be extracted as normal attachments
  • •A delivered message can still be queued, rejected, duplicated, blocked by credits, or placed in another folder
  • •Broad forwarding rules can send unrelated messages and create duplicate AutoEntry submissions

Route Each Document to the Correct Company Folder

Connect the inbox where supplier documents arrive, review likely financial emails, and route each approved item to the verified AutoEntry company mailbox.

  • Folder-aware routing: Choose Purchases, Supplier Statements, Sales, or Expense Reports before delivery
  • Source review: Keep portal notices and unsupported attachments visible for a person
  • Historical catch-up: Find older invoice and receipt emails that still need extraction
  • Narrow recurring rules: Automate only proven sender and subject patterns after a successful test

What AutoEntry Does After Delivery

AutoEntry receives the message at the folder-specific address, extracts supported documents, and records progress in Activity before the result reaches Inbox, Rejected, or another location.

  • •The four company addresses are available under Company Settings and Mailbox Settings
  • •Suppliers and external users can send documents directly without platform access
  • •Bank statements cannot be submitted through the email workflow
  • •The total email size is limited to 30 MB, and direct attachments are required instead of hosted-file links
  • •Current format guidance accepts PDF, TIFF or TIF, JPEG, Word, and Excel, with PDF as the safest default
  • •The company needs enough AutoEntry credits before extracted documents can be released

Copy the live folder address: Do not infer an address from the company name. Copy it from Mailbox Settings and send one controlled document before creating a rule.

Set Up the AutoEntry Email Workflow

1

Choose the company and document folder

Open Mailbox Settings and copy the live address for Purchases, Supplier Statements, Sales, or Expense Reports.

2

Connect the source inbox to Expensent

Use the business mailbox where the matching receipts or invoices arrive and save the exact AutoEntry destination.

3

Test one supported document

Forward one clear PDF or JPEG and confirm the company, Activity state, folder, and extracted result.

4

Approve a narrow recurring rule

Create a sender-and-subject rule only after AutoEntry has processed the complete handoff correctly.

For a complete guide including troubleshooting and all submission methods, see our Complete AutoEntry Email Document Guide.

Folder-Aware Handoff

Route each document type to its correct company mailbox

Review Before Extraction

Inspect unclear messages before they consume credits

Inbox Coverage

Find current and historical documents before routing

AutoEntry Email Routing FAQ

Is Expensent a native AutoEntry integration?
No. Expensent uses AutoEntry company mailbox addresses. AutoEntry remains responsible for extraction, credits, folder placement, review, and accounting publication.
Which AutoEntry email address should I use?
Copy the address for Purchases, Supplier Statements, Sales, or Expense Reports from Company Settings > Mailbox Settings. Choose the folder that matches the document type.
Can a supplier send invoices directly?
Yes. AutoEntry says external users and suppliers can send directly to a company mailbox without access to the platform.
Can Expensent send bank statements to AutoEntry?
No. AutoEntry excludes bank statements from email upload. Use its bank statement upload workflow.
Does email delivery guarantee an AutoEntry Inbox item?
No. Track the file through Activity. It can be processing, rejected, archived, blocked by credits, marked duplicate, or placed in another folder.

Related Integrations

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Route reviewed documents to the Dext Extract by email address shown in your account.

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Forward reviewed documents to your Hubdoc organization email for extraction and publishing review.

Sage Expense Management logoSage Expense Management

Route reviewed receipt and invoice emails to the user-specific Magic Mail address shown in Sage Expense Management.

Ready to automate your AutoEntry receipts?

Connect your inbox, review the first AutoEntry receipt emails, and create forwarding rules from patterns you trust.

Get Started

How Inbox-to-Accounting Email Workflows Work

Expensent connects to your email inbox and uses AI to surface likely invoice and receipt emails. Each document is grouped by what needs to happen next: ready to forward with a PDF attachment, needs a download from the vendor portal, needs your review, or not an invoice. You review the queue and decide what happens next.

Direct Forwarding Where Compatible

For destinations that accept the Expensent-generated message, forward a selected document with one click or create a rule from a reviewed sender and subject pattern. When a tool requires a stricter subject or body format, use the review and handoff path stated on its integration page.

Works With Many Accounting Platforms

Use direct delivery with compatible destinations such as QuickBooks Online, Xero, Expensify, FreshBooks, Ramp, Brex, BILL, Dext, SAP Concur, Wave, Zoho Expense, Hubdoc, Shoeboxed, and others. For a stricter workflow such as Tallie's clean email format, prepare the evidence and complete the documented handoff. Each platform controls how receipts are received, processed, extracted, or matched.

Privacy and Security

Expensent uses OAuth authentication to connect to your inbox - your password is never shared. AI prefilters on email metadata only, so personal emails are filtered out without their content ever being read. You control which documents advance and where supported delivery goes.