One inbox, several companies: send each invoice to the right destination

A founder can run two companies from the same email address. A finance operator can receive supplier invoices, travel receipts, and professional-services bills in one inbox. The documents arrive together, but the people responsible for them can be different.

Expensent finds receipt and invoice emails in your connected inboxes. With Pro, you can save separate destinations for the accountants, software intake addresses, and teams that need those documents. Choose a destination for a one-off forward, or assign it to a rule that handles future matching emails automatically.

You do not need a separate source inbox for every destination. One connected inbox can feed several routes, and documents from different connected inboxes can go to the same accountant. Your plan still determines how many source inboxes you can connect.

Use names that tell you both the business and the purpose. "Company A - Accountant" is easier to recognize at the Forward button than an unfamiliar email address. If a software account provides separate intake addresses, save each address with a name that makes its purpose clear.

The following examples describe ways to organize destinations. Each row represents a separate send or rule, with one selected recipient.

Onboarding starts with one default destination so you can begin forwarding immediately. On Pro, open Settings > Accountant to add the other addresses you use. Choose A person or Software, then enter the email address and a recognizable name.

You can keep up to 20 destinations in total, including the default. The feature is included in all Pro plan versions, so an existing Pro subscription does not need a new price or plan change. Solo keeps one default destination.

If the address belongs to software, use the intake address provided for the intended company and document workflow. Confirm that the destination accepts mail from your connected sending account before setting up recurring sends.

The destination selector sits next to the forwarding controls so you can see where the documents will go. Choose the saved address, review the email and attachments, and confirm the send. The same choice is available for receipt uploads, resends, and documents added to reminders.

When you include matching emails in the same forwarding action, every included email uses that selected destination. If a matching group contains documents for different companies, forward the relevant email separately and choose the destination for each action. A batch does not split itself between accountants.

One selected destination is different from CC. Destinations let you choose the main recipient for each send. CC sends a copy to the configured recipients when enabled; check those separately when documents belong to different companies.

When a recurring sender and subject pattern identify the right route, create an automatic rule and choose its destination. Future matching invoice emails go there automatically. You can save the rule for future emails only or also send the matching emails already waiting in Action Center.

For example, one supplier may send messages with subjects that consistently include "Company A" or "Company B". Those distinct subject patterns give you a basis for separate rules and destinations. Review the actual pattern before enabling it; a pattern that removes the distinguishing detail cannot safely separate the companies.

If both companies receive emails from the same sender with the same subject pattern, keep those messages for a manual destination choice. Destination selection does not infer the company from the invoice contents, and receiving a message in a particular connected inbox is not itself a destination rule.

A destination chosen for a one-time forward does not change an existing automatic rule. Edit the rule when you want to change where future matches go.

When an accountant or team changes address, edit the saved destination in Settings. Rules using it pick up the updated address for future sends. Emails already queued keep the address confirmed when they were added to the queue.

Before removing a destination, move or remove the rules that still reference it. This keeps a saved rule from pointing to an address that no longer exists. Sent history shows the delivered destination where that information is available.

If you move to Solo, your saved addresses remain stored, but using additional destinations requires Pro. Future rule matches that need an additional destination wait in Action Center instead of being redirected. Queued sends to additional destinations cannot proceed without Pro; choose the default for a new send or restore Pro access.

Save your main accountant and the second destination you reach for most often. Send a document to each, then automate the recurring sender and subject patterns that clearly belong to one of them. Add the other company or team addresses as you need them.

The result is a document handoff that follows your business: receipts and invoices arrive in the inboxes you already use, while your chosen rules send recurring documents to the people or software responsible for them.