How to Email Receipts and Supplier Invoices to Qonto

Open the Qonto web app and go to Settings, then Document forwarding. Copy the live address instead of reconstructing it. The receipts- address is for proof that should attach to an existing or future outgoing payment. The pay- address is for a supplier invoice that still needs a payment action.

The cited Qonto help center for Portugal describes forwarding as available on all plans and limited to outgoing payments. Availability and navigation can differ by market or legacy plan, so confirm the current help page and in-product settings for the affected company.

The cited French help center says the Supplier invoices section is available on all plans through the web and mobile apps. Owners and Admins can access it; Managers need section permission and the Entire company scope, Accountants have read-only access, and Employees do not have access.

For a receipt, Qonto analyzes fields such as amount, date, and vendor, then looks for an outgoing transaction. A clear relationship attaches automatically. An uncertain relationship goes to Document review with possible transactions for a user to confirm or replace. In the cited French help center, Document review is in the left navigation on Basic and under Tasks on Smart and higher plans.

For a supplier invoice, Qonto extracts available payment details such as amount, supplier, due date, IBAN or SWIFT/BIC, currency, and payment reference. The item appears in Supplier invoices, where the user can pay it. Scheduling depends on the transfer type and eligibility; approval workflows depend on the modules available to the company. An invoice sent before the payment exists can still be matched after the outgoing transaction completes.

Qonto can also convert receipt evidence found in the email body into a PDF. Review that generated record against the source before relying on it for VAT or bookkeeping.

A payment notice is different from a supplier invoice. Qonto says to make the corresponding transfer first, then add the payment notice manually to that transaction as supporting evidence.

Forwarding works with documents in any mailbox that can send to the company-specific address. Qonto also offers Gmail integrations for automatic supplier invoice import and for automatic invoice and receipt import. The cited French Gmail help page says those connections are available on all plans to Owners, Admins, and Accountants through the web application, with a historical import window of up to 90 days. Confirm the localized help page for another market.

The channels do not treat email content the same way. Direct forwarding can convert receipt evidence in the message body to PDF. Gmail import scans eligible inbox messages and imports PDF, JPG, JPEG, or PNG files attached to the message; it does not import inline images or content displayed only in the message body, and it skips a file that was already imported.

Manual capture has two distinct paths. Upload or drag an outstanding invoice into Supplier invoices when it still needs invoice processing. Attach a receipt or invoice from Business account > Transactions when you already know the transaction it supports. The cited Qonto help says documents attached through Transactions do not appear in Supplier invoices.

Choose one primary capture path for a recurring vendor and keep an exception path for evidence that Qonto does not classify or match automatically.

Connect the mailbox where digital receipts and supplier invoices arrive. Expensent can find current and historical document emails, show the source and available files, and send approved evidence to the correct company-specific Qonto destination.

Expensent creates a new message with an Expensent subject and summary body. Selected attachments are included, and body-only evidence appears below the summary. Qonto controls extraction and matching, so test one representative receipt and one representative supplier invoice before approving any recurring rule.

For a receipt, verify the outgoing transaction, counterparty, date, amount, VAT, labels, and attached document. Resolve any item in Document review rather than assuming it will match later without a pending transaction.

For a supplier invoice, verify the supplier, IBAN or SWIFT/BIC, amount, currency, due date, payment reference, duplicate state, any eligible scheduling option, and any approval workflow available through the company modules. Expensent owns source discovery and approved delivery. Qonto owns extraction, matching, payment, access control, and bookkeeping readiness.

A recurring software receipt already paid from Qonto belongs on the receipts- route. A monthly supplier invoice that must be approved and paid belongs on the pay- route. A paper restaurant receipt belongs in the mobile or manual upload path after capture.

Keep these cases separate in rule names and review notes. The same vendor can send both a paid receipt and an unpaid invoice, so sender alone is not enough to decide the destination.