Route Receipt and Supplier Invoice Emails to Qonto

Find, review, and send approved documents to the receipt or pay address shown in Qonto

By ilios Galil · Founder, Expensent

Updated August 31, 2026

Last verified : August 31, 2026

Qonto gives each company one address for receipts that should match outgoing transactions and another for supplier invoices that need payment. Expensent finds likely document emails, provides a review point, and routes approved evidence to the Qonto address copied from Settings.

This is an email handoff, not a native Qonto API integration. Qonto controls extraction, transaction matching, Document review, supplier invoice payment, approval, and bookkeeping treatment.

Choose the Correct Qonto Document Route

Qonto uses two addresses with different downstream jobs, and sending to the wrong one changes the workflow:

•Receipts and proof for completed outgoing transactions use a receipts- address
•Supplier invoices awaiting payment use a separate pay- address
•An uncertain receipt match goes to Document review instead of attaching automatically
•An invoice sent before payment can wait until the outgoing transaction completes

Review Documents Before Qonto Processing

Copy the live address from Qonto, decide whether the document is evidence for a payment or a bill to pay, and review the source before delivery.

Two-route control: Keep receipt matching separate from supplier invoice payment
Evidence review: Check the vendor, amount, date, attachment, and intended outgoing transaction
Historical catch-up: Find older documents that are still missing from Qonto or Document review
Narrow recurrence: Approve a vendor pattern only after one document reaches the correct Qonto section

What Qonto Does After Email Delivery

Qonto processes the document according to the destination and either matches it, queues it for review, or prepares it for payment.

•Receipt addresses follow the format receipts-xxx-xxx@inbox.qonto.com
•Supplier invoice addresses follow the format pay-xxx-xxx@inbox.qonto.com
•Qonto extracts fields such as amount, date, vendor, VAT, supplier, and due date when available
•Uncertain receipt matches appear in Document review with suggested transactions
•Invoices sent before the related outgoing payment can match after the transaction completes
•Qonto also offers Gmail import and manual document upload as separate capture paths

Copy both addresses from Qonto: Open Settings, then Document forwarding, and label the receipt and pay destinations clearly before testing a representative document.

Set Up the Qonto Email Workflow

Choose receipt evidence or an invoice to pay

Use the receipts- destination for transaction proof and the pay- destination for a supplier invoice that needs payment.

Connect the source inbox to Expensent

Use the mailbox where the relevant receipts and supplier invoices arrive.

Send one representative document

Review the source, send once, and confirm the transaction match, Document review item, or Supplier invoices entry.

Approve the proven vendor pattern

Create a recurring rule only after the document completed the intended Qonto path.

For a complete guide including troubleshooting and all submission methods, see our Complete Qonto Receipt and Invoice Email Guide.

Destination-Aware Handoff

Keep transaction proof and bills to pay on separate routes

Review Before Processing

Inspect vendor, amount, date, file, and payment intent

Document Backlog Coverage

Find current and historical receipts and supplier invoices

Qonto Receipt and Invoice Email FAQ

Which Qonto address should I use?

Use the receipts- address for receipts and expense documents that should match an outgoing transaction. Use the pay- address for supplier invoices that still need payment.

What happens when Qonto cannot match a receipt?

Qonto sends the receipt to Document review and suggests possible transactions. You can choose a suggestion or search for the transaction manually.

Can I send an invoice before the payment appears?

Yes. Qonto documents that it can hold the document and match it after the related outgoing transaction completes.

Is this a native Qonto integration?

No. Expensent finds and routes approved document emails. Qonto remains responsible for extraction, matching, payment, approval, and bookkeeping.

Related Integrations

Revolut Business

Forward supported receipts to the Revolut Business Expenses email shown in your account.

Pleo

Route supported receipts to Pleo Fetch when it is enabled for your account.

Spendesk

Route card receipts to Marvin or, on Essentials, Growth, and Premium, supplier invoices to bills Inbox.

Ready to automate your Qonto receipts?

Connect your inbox, review the first Qonto receipt emails, and create forwarding rules from patterns you trust.

Get Started

How Inbox-to-Accounting Email Workflows Work

Expensent connects to your email inbox and uses AI to surface likely invoice and receipt emails. Each document is grouped by what needs to happen next: ready to forward with a PDF attachment, needs a download from the vendor portal, needs your review, or not an invoice. You review the queue and decide what happens next.

Direct Forwarding Where Compatible

For destinations that accept the Expensent-generated message, forward a selected document with one click or create a rule from a reviewed sender and subject pattern. When a tool requires a stricter subject or body format, use the review and handoff path stated on its integration page.

Works With Many Accounting Platforms

Use direct delivery with compatible destinations such as QuickBooks Online, Xero, Expensify, FreshBooks, Ramp, Brex, BILL, Dext, SAP Concur, Wave, Zoho Expense, Hubdoc, Shoeboxed, and others. For a stricter workflow such as Tallie's clean email format, prepare the evidence and complete the documented handoff. Each platform controls how receipts are received, processed, extracted, or matched.

Privacy and Security

Expensent uses OAuth authentication to connect to your inbox - your password is never shared. AI prefilters on email metadata only, so personal emails are filtered out without their content ever being read. You control which documents advance and where supported delivery goes.